Executive Assistant (EA)

Blue Box HR Services
Pune - Hadapsar
30,000 - 35,000
/Monthly
Requirements
2 - 3 years experience
Less than 10th
18 - 30 years
No gender preference
Timings
Working Days
6 days/week
Morning Shift
9:30am - 6:30pm

Job Description

Job brief

We are looking for an Executive Assistant for to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. 


Responsibilities

  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Oversee the performance of other clerical staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system


Requirements

  • Work experience minimum of 2 years as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Graduate/MBA/Diploma




Additional requirements
Previous Experience
Personal Assistant
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Personal Assistant
Personal Assistant in Blue Box HR Services